[PowerPoint and cheat sheet | Computerworld

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Outlook cheat sheet. Visio cheat sheet. OneNote Cheat Sheet. Excel View PDF. Word View PDF. If you haven’t enabled it, you’ll see a screen when you click Smart Lookup asking you to turn it on. Once you do so, it will be turned on across all your Office applications.

The most important feature in PowerPoint for those who work with others is real-time collaboration that lets people work on presentations together from anywhere in the world with an internet connection. To collaborate on a document, open it, then click the Share icon in the upper-right part of the screen. In May , Microsoft rolled out a new sharing interface to enterprise Office users that it says is simpler and gives greater control over who has access to your content.

Think of the pane as command central for collaboration. At the top of the pane, type in the email addresses of the people with whom you want to collaborate on the document, separated by commas. As you type, PowerPoint looks through your address book and displays the matches it finds; click the person you want to invite. After you enter the addresses, select either “Can edit” or “Can view” in the dropdown to allow collaborators full editing or read-only privileges.

Type a message in the text box if you want. Then create an email using any email program, copy the link and send it. That pops up a Send Link window. From here you can send an email with a link where others can access the document. By default, only the people whose email addresses you enter will be able to edit the document, but you can click the permission box to expand access to anyone who already has access to the file, anyone in your organization, or anyone at all.

Enterprise users can fine-tune access and editing permissions for their shared presentation here. An email is sent to all the recipients, with a link they can click to open the document. To begin collaboration: Whether the email recipients get is associated with a personal or business OneDrive account, they click a button or link to open the document, which opens in PowerPoint Online in a web browser rather than in the PowerPoint desktop client.

From the dropdown list, they can then choose to open the file either in the client version of PowerPoint or in the free web version. But for basic editing, it works fine. When you’re working on a presentation with other people in real time, each person gets a cursor with a unique color.

You can see what they do as they do it, including deleting, editing and adding text. They see what you do as well. You can communicate as well. The Share pane shows a list of people who have editing access to the document. Near the end are tips for PowerPoint only, and then we wrap up with handy keyboard shortcuts for both versions. Share this story: IT folks, we hope you’ll pass this guide on to your users to help them learn to get the most from PowerPoint and The Ribbon interface in PowerPoint and hasn’t changed much compared to earlier versions.

Because the Ribbon has been included in Office suite applications since Office , we assume you’re familiar with how it works.

If you need a refresher, see our PowerPoint cheat sheet. As in PowerPoint , the Ribbon in PowerPoint and has a flattened look that’s cleaner and less cluttered than in PowerPoint and The newer Ribbon is smaller than it was in PowerPoint , the title bar is red rather than white, and the text for the Ribbon tabs File, Home, Insert and so on is a mix of upper- and lowercase rather than all caps.

But it still works in the same way, and you’ll find most of the commands in the same locations as in PowerPoint To find out which commands live on which tabs on the Ribbon, download our PowerPoint and Ribbon quick reference. Also see the nifty new Tell Me feature described below. As in previous versions of PowerPoint, if you want the commands underneath the tabs on the Ribbon to go away, press Ctrl-F1.

To make them reappear, press Ctrl-F1 again. Note that the Ribbon tabs — File, Home, Insert and so on — stay visible. To get to them, click the Ribbon Display Options icon at the top right of the screen, just to the left of the icons for minimizing and maximizing PowerPoint. A drop-down menu appears with these three options:.

And if for some reason that nice red color on the title bar is just too much for you, you can turn it white or gray. To make the title bar red again, instead choose the “Colorful” option from the drop-down list. Just above the Office Theme menu is an Office Background drop-down menu — here you can choose to display a pattern such as a circuit board or circles and stripes in the title bar.

Click image to enlarge it. Each location displays its associated email address underneath it. But at the same time it’s a little bit expensive. It is frustrating to know that you have to pay for MS Office when all you want is a simple Word document or Excel sheet or just a PowerPoint.

You can create Word, Excel, PowerPoint documents and more without having to pay for an expensive license. The free functions can cover your needs and if you want to experience more professional features, you can also have a premium.

Open the presentation you want to share by double-clicking on its icon in Windows Explorer a file browser. If you are not connected at that moment, you will need to reconnect before proceeding with this step; otherwise, your computer will have problems receiving data from others’ computers once they have been connected via WiFi routers or modems see below.

SmartArt is a special type of diagram that can be used to represent data visually. You can use it to create a chart or table, or as a placeholder for your own text.

You can find SmartArt in the Insert tab on the ribbon.

 
 

Office cheat sheets – Use Tell Me to accomplish tasks quickly

 

Need to create and share a presentation? This cheat sheet gets you up to speed on the features that were introduced in PowerPoint and PowerPointthe perpetual-license versions of PowerPoint included with Office and Officerespectively. See our separate PowerPoint for Microsoft cheat sheet to see all its latest features.

Near the end are tips for PowerPoint only, and then we wrap up with handy keyboard shortcuts for both versions. Share this story: IT folks, we hope you’ll pass this guide on to your users to help them learn to get the most from PowerPoint and The Ribbon interface in PowerPoint and hasn’t changed much compared to earlier versions.

Because the Ribbon has been included in Office suite applications since Officewe assume you’re familiar with how it works. If you need powerpoinh refresher, see our PowerPoint cheat sheet.

As in PowerPointthe Ribbon in PowerPoint and has 22016 flattened look that’s cleaner and less cluttered than in PowerPoint and The newer Ribbon is smaller than it was in PowerPoint sheef, the title bar is red rather than white, and the text for the Ribbon tabs File, Home, Insert and so on is a mix of upper- and lowercase rather than all caps.

But it still works in the gree way, and you’ll find most of the commands in the same locations as in PowerPoint To find out which commands live on which tabs on the Ribbon, download our PowerPoint and Ribbon quick reference. Also see the nifty new Tell Me feature described below.

As in previous versions of Powerpoinr, if you want the commands underneath the tabs on the Ribbon to go microsoft powerpoint 2016 cheat sheet free download, cgeat Ctrl-F1.

To make them reappear, press Ctrl-F1 again. Note that the Ribbon tabs — File, Home, Insert and so on — stay visible. To get to them, click the Ribbon Display Options icon at powerpoont top right of the screen, just to the left of the icons for minimizing and maximizing PowerPoint.

A drop-down menu appears with these three options:. And if for some reason microsoft powerpoint 2016 cheat sheet free download nice red color on the title bar is just too much for you, you can cgeat it white or gray. To make the title bar red again, instead choose the “Colorful” option from the drop-down list.

Just above the Office Theme menu is an Office Microsoft powerpoint 2016 cheat sheet free download drop-down menu — here you can choose to display a pattern such as a circuit board or circles and stripes in the title bar. Click image to enlarge it. Microsoft powerpoint 2016 cheat sheet free download location displays its tree email address underneath it. This is quite helpful if you use a cloud service with more than one account, such as if you have one OneDrive account for personal use and another one for business.

You’ll be able to see at a glance which is microsoft powerpoint 2016 cheat sheet free download. You can also easily add downloac cloud-based services. The backstage area under the File tab shows which cloud-based services you’ve connected to your Office account and lets you connect to additional ones. PowerPoint is so chock-full of powerful features that it can be tough to remember where to find them all. Microsoft has made it easier with a feature in PowerPoint and called Tell Me, which puts cyeat buried tools or those you rarely use in easy reach.

To use it, click the “Tell me what you want to do” text to the right of the Ribbon tabs. Those who prefer keyboard shortcuts can instead press Alt-Q. Then перейти на источник in a task you want to do, such as “change handout orientation. In this instance, the top jumpstart wifi download for windows is a Handout Microspft listing that when clicked gives you two options — one to set the orientation to horizontal and the other to vertical.

Just click the one you want to use. If you’d like more information about your task, the last two items that appear in the Tell Me menu let you select from related Help topics or search for your phrase using Smart Lookup. More on Smart Lookup below. Even if you consider yourself a PowerPoint pro, give Tell Me a try. It’ll save you lots of time and is much more efficient than hunting through the Ribbon to find a command.

It microsoft powerpoint 2016 cheat sheet free download remembers the features you’ve previously clicked on in the box, so when you click in it, you first see a list of previous tasks you’ve searched for. That makes sure that tasks that you frequently perform are always within easy reach, while at the same time making fgee you rarely do easily accessible.

To use Smart Lookup, right-click a word or group of words and select Smart Lookup from the menu that appears. PowerPoint then uses Bing to do a web search on the word or phrase and displays definitions, any related Wikipedia microsoft powerpoint 2016 cheat sheet free download, and other results from the web in the Smart Lookup pane that appears on the right.

If you just want a definition of the word, click the Define tab in microeoft pane. Smart Lookup has been getting smarter over time. It was much better at finding more general information, such as a biography of the artificial intelligence shert Arthur Samuel.

But Microsoft has done a lot of work on it, and it now works well when finding granular information as well. Keep in mind that in order to use Smart Lookup in PowerPoint or any other Office app, you might first need to enable Microsoft’s intelligent services feature, which collects your search terms and some content from your presentations and other documents. If больше на странице concerned about privacy, you’ll need to decide whether the privacy hit is ссылка на продолжение the convenience of doing research from right within the app.

If you haven’t enabled it, you’ll see a screen when you click Smart Lookup asking you to turn it poweropint. Once you do so, it will be turned on across all your Office applications. The most xownload feature that launched with PowerPoint for those who work with others microsoft powerpoint 2016 cheat sheet free download live collaboration that lets people work on presentations together from anywhere in the world забавная adobe creative suite 6 master collection install free download тот an internet connection.

However, while Office subscribers or anyone using PowerPoint Online can see the changes that other users of powerppoint versions make to a shared presentation in real microsoft powerpoint 2016 cheat sheet free download as microsoft powerpoint 2016 cheat sheet free download happen, PowerPoint and users have to save their presentations periodically to see and share changes.

Still, it does allow you to work with others on the same presentation at the same time. To collaborate on a presentation, open it, then click the Share icon in the upper-right part of the screen. Clicking the Share button opens the Share pane on the right-hand side of the screen. Think of the pane as command central for collaboration. At the top of the pane, type in the email addresses of the people with whom приведенная ссылка want to collaborate on the presentation, separated by commas.

As you type, PowerPoint looks through your cheta book and displays the matches it poweproint click the person you microsoft powerpoint 2016 cheat sheet free download to invite. After you enter the addresses, select either “Can edit” or “Can view” in the drop-down to allow collaborators full editing or read-only privileges. Type a message in the по этому адресу box seet you want. Your collaborators get an email message like this when you share powerpiint document.

Then create an email using any email program, copy the link and send it. When remove search bar free download recipients get the email invitation from you, they click a button or chext to open the presentation, which opens in PowerPoint Online in a web chea rather than in the PowerPoint desktop client.

At this point, they can view the presentation but not edit it. Logged in users will see an Edit Presentation menu, from which they can choose Edit in PowerPoint to open the file in the client version of PowerPoint, or Edit in Browser to work in the free web version.

But for basic editing, it works fine. When one or more collaborators are working in a shared presentation, the Share button will change to reflect the number of people working on it including you. When collaborating in PowerPoint andyou must save the document to see changes made by others and to share your changes with them. Mcrosoft aware that how well real-time collaboration works depends on the strength of your internet connection. The Share pane shows a list of people who have access to the presentation, with a note underneath downlad name indicating poeerpoint they are currently editing the presentation, and if http://replace.me/4783.txt, whether they have editing or viewing access.

Click or frse your cursor over the icon of anyone working on the presentation, and a screen pops out with the various ways you can contact that person, including text chat, phone and video via Microsoft powerpoint 2016 cheat sheet free download if the person has Skype and email. That lets you talk or text while you’re working on the presentation together, making collaboration that much more effective. Click the icon of someone working with you on a document to see sheett ways you can contact that person.

More from the Foundry Network. PowerPoint for Microsoft mkcrosoft sheet. Excel and cheat sheet. Outlook and cheat sheet. Excel for Office cheat sheet. Use the Ribbon The Ribbon interface in PowerPoint and hasn’t changed much compared to mircosoft versions.

Office and microsoft powerpoint 2016 cheat sheet free download sheets. Word and cheat sheet. PowerPoint and cheat sheet.

 

Download our cheat sheets | New Horizons Ireland

 

Need to create and share a presentation? If so, you probably turn to the most popular presentation application in the world, Microsoft PowerPoint for Windows.

Although you might have been using PowerPoint for some time now, you might be missing out on some of its worthwhile features. Your copy of PowerPoint may have been purchased as standalone software or as part of an Office subscription. The subscription version gets continually updated, while the standalone version which Microsoft powerpoint 2016 cheat sheet free download calls the perpetual version stays static.

The first part of the article covers features available in both versions, while the later sections powerpoimt on features available only to Office subscribers. Then we wrap things up with a list of handy keyboard shortcuts for all PowerPoint users.

Share this story: IT folks, we hope you’ll pass this guide on microsott your users to help them learn to get the most from PowerPoint powerpojnt The Ribbon interface that you came to know and love or perhaps hate in earlier versions of Microsoft powerpoint 2016 cheat sheet free download hasn’t changed much in PowerPoint Because the Ribbon has been included in Office suite applications since Officewe assume you’re familiar with how it works.

If you need a refresher, see our PowerPoint cheat sheet. As in PowerPointthe Ribbon in PowerPoint has a flattened look that’s cleaner and less cluttered than in PowerPoint and The Ribbon is smaller than it was in PowerPointthe title bar now is now red rather than the previous white, and the text for the Ribbon tabs File, Home, Insert and so on is now a mix of upper- and lowercase rather than all caps.

But it still works in the same way, and you’ll find most of the commands in the same locations as in PowerPoint The Ribbon hasn’t changed a great deal from PowerPoint Click any image in this story to enlarge it. To find out which commands live on which tabs on the Ribbon, download our PowerPoint Ribbon quick reference. Also see the nifty new Tell Me feature described below. Note that the tabs above the Ribbon — File, Home, Insert and so on — stay visible. To dowlnoad them appear again, press Ctrl-F1.

To get to them, click the Ribbon Display Options icon microsoft powerpoint 2016 cheat sheet free download the top right of the screen, just to the left of the icons for minimizing and maximizing PowerPoint.

A dropdown menu appears with these three options:. And if for some reason that nice red color on the title bar is just too much for you, you can turn it white, gray or black. To make the title bar red again, instead choose the “Colorful” option from the dropdown list. Just above the Office Theme menu is an Office Background dropdown menu — here you can choose to display a pattern such as a circuit board or circles and stripes in the title bar.

If you’re working in a presentation you’ve saved in OneDrive or SharePoint, you’ll mocrosoft a new button on the Ribbon, just to the right of the Share button. It’s the Activity button, and it’s particularly handy for shared presentations. Click it and you’ll see the history of what’s been done to the presentation, notably who has saved it and when. To see a previous version, click the “Open version” link underneath when someone has saved it, and the older version will appear.

Each location now displays its associated email address underneath it. This is quite helpful if you use a cloud service with more than one account, such as if you have one OneDrive account for personal use and another one for business. You’ll be able to see at a glance which is which. You can frew easily add new cloud-based services.

The backstage area перейти the File tab shows which cloud-based services you’ve connected to your Office account and lets you connect to additional microsoft powerpoint 2016 cheat sheet free download. PowerPoint is so chock-full of powerful features that it can be tough to remember where to find them all. PowerPoint has made it easier with a new feature called Tell Me, which puts even buried tools or those you rarely use in easy reach.

To use it, click the “Tell me what you want to do” text to the right of the Help tab on the Ribbon. Those who prefer keyboard shortcuts can instead press Alt-Q. Then type in a task you want to do, such as “change handout orientation. In this downkoad, the top xownload is a Handout Orientation listing that when clicked gives you two options — one to set the orientation microsoft powerpoint 2016 cheat sheet free download horizontal and the other to vertical.

Just click the one you want to use. If microsoft powerpoint 2016 cheat sheet free download like more information about your task, the last two items that microsoft powerpoint 2016 cheat sheet free download in microosft Tell Me menu let you select from related Help topics or search for your phrase using Smart Lookup. More on Smart Lookup below. Even if you consider yourself a PowerPoint pro, give Tell Me a try. It’ll save you lots of time and is much more efficient than hunting through the Ribbon to find a command.

It also remembers the features you’ve previously clicked on in the box, so when you click in it, you first see a list of previous tasks you’ve searched for. That makes sure that tasks that you frequently perform are always within easy reach, while at the same time making tasks you rarely do easily accessible. To use Smart Microsoft powerpoint 2016 cheat sheet free download, right-click a word or group of words and select Smart Lookup from the menu that appears.

PowerPoint then uses Bing to do a web search on the word or phrase and displays definitions, any related Wikipedia shewt, and other results from the web in the Smart Lookup pane that appears on the right. If you just want a definition of the word, click the Define tab in the pane. Smart Lookup has been getting smarter over time.

It was much better at finding more general information, such as a biography of the artificial intelligence pioneer Arthur Samuel. But Microsoft has done a lot of work on it, and it now works well when finding granular information as well. Keep in mind that in order to use Smart Lookup in PowerPoint or any other Office app, you might first need to enable Microsoft’s intelligent services feature, which collects your search terms and some content from your presentations cheatt other documents.

If you’re concerned about privacy, you’ll need to decide whether the privacy hit is worth the convenience of doing research from right within the app. If you haven’t enabled it, you’ll see a screen when you shdet Smart Lookup asking you to turn it on. Once you do so, it will be turned on across all your Office applications. The most important работа, microsoft office 2016 professional plus key product free download просто in PowerPoint for those who work with others is real-time collaboration that lets people work on presentations together from anywhere in the world with an internet connection.

To collaborate on a document, open pkwerpoint, then click the Share icon in the upper-right part of the screen. In MayMicrosoft rolled out a new sharing interface to enterprise Office users that it says is simpler приведу ссылку gives greater control over who has access to your content.

Think of the pane as command central for collaboration. At the top of the pane, type in the email addresses of the people microsoft powerpoint 2016 cheat sheet free download whom you want to collaborate on the document, separated by commas.

As babyz 1999 game download type, PowerPoint looks through your address book and displays the matches it finds; click the person you want to invite. After you enter the addresses, select either “Can edit” or “Can view” in the dropdown to allow collaborators full editing or read-only privileges.

Type a message in the text box if you want. Then create an email using any email program, copy the link and fheat it. That pops up a Send Link window. From here you can send an email with a link where others can powerpoijt the document.

By default, only the people whose email addresses you enter will be able to edit the document, but you can click the permission box to expand access to anyone who already has dosnload to the file, anyone in your organization, or anyone at all. Enterprise users can fine-tune access and editing permissions for their shared presentation here.

An email is sent to all the recipients, with a link microsoft powerpoint 2016 cheat sheet free download can click to open the document. To begin collaboration: Whether the email recipients get is associated with a personal or business OneDrive account, they click a button or link to open the document, which opens in PowerPoint Online in a web browser rather than in the PowerPoint desktop client.

From the dropdown list, they can then choose to open microsoft powerpoint 2016 cheat sheet free download file either in the client version of PowerPoint or in the free web version. But for basic editing, it works fine. When you’re working on a presentation with other people in real time, each person gets a cursor with a unique color.

You can see what eownload do as they do it, including deleting, microsoft 2003 free download for free and adding text. They see what you do as well. You can communicate as well. The Share pane shows a list of people nero 2017 platinum descargar free download have editing access to the document.

Those who are currently in the document have a colored bar next to their icon. That bar matches the color of the cursor you’ll see as they move around in the document. Hover your cursor over the icon of anyone currently working on the document, and a screen pops out with the various ways you can contact that person, including text chat, phone and video via Skype if the person has Skype and email. That microsoft powerpoint 2016 cheat sheet free download you talk or text mivrosoft you’re working on the document together, making collaboration that much more effective.

Click the icon of someone working with you on a document to powsrpoint other ways you can contact that person. Be aware that how well real-time collaboration works depends on the strength of your internet connection. Sign up to gain exclusive access to email больше на странице, event invitations, competitions, giveaways, and much more.

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